COVID- Related Accommodations Memos
COVID-Related Accommodation Updates
All eligible school-based employees who submitted complete applications before Wednesday, March 17, 2021, have received eligibility determinations.
We are no longer accepting any new COVID-related accommodations (this includes personal health, childcare, and third-party accommodations).
All current COVID-related accommodations will expire with the conclusion of this school year on June 30, 2021, or when the accommodations are no longer needed by the employee as described in the COVID-Related Accommodations Memo dated March 23, 2021.
Based on current information regarding the pandemic, COVID-related accommodations will not be available for the 2021-2022 school year as we look forward to full school opening for the next school year.
I need an accommodation due to someone else’s health condition (3rd Party)
Two forms are required for your initial request.
Additional documentation may be required.
- If the third party resides with you, and is someone other than a minor child or spouse, proof of residency is required.
- If the third party does not reside with you, but you are their primary caregiver, evidence of your caregiver status is required. This may include a power of attorney, healthcare proxy, current FMLA paperwork, etc.
One form is required for an extension request.
- Complete the request form and check the appropriate box for an extension. Do not resubmit medical or supporting documentation unless you are asked for it.
I need an accommodation for my own health condition
Two forms are required for your initial request
One form is required for an extension request.
- Complete the request form and check the appropriate box for an extension. Do not resubmit medical documentation unless you are asked for it.
Frequently Asked Questions
How do I review my accommodation request?
Click here and sign in with your AACPS Username and Password.
I received an error message when attempting to log into the accommodation system.
Please use your AACPS username and password. If an error continues, contact the Help Desk at 410-222-5135.
I logged in to my request and it has “In Process” at the top. Do I need to do anything else?
“In Process” requests cannot be seen/reviewed by Human Resources. If you require an accommodation, but simply neglected to submit your request, please make sure that your application is complete, and click the “Submit” button. The request will then be identified at “Submitted” at the top of the request.
I do not need an accommodation anymore. How do I withdraw my application?
Click here and sign in with your AACPS username and password. Select the option to “Withdraw”. Follow the prompts on screen to complete the withdraw request.
I did not submit an accommodation request before and circumstances have changed, and I need an accommodation now.
Click here and sign in with your AACPS username and password. Select the accommodation type and complete the request. Please ensure you submit the request. Requests that are not submitted, are not received by Human Resources.
I need to make edits/changes to my accommodation request.
Click here and sign in with your AACPS username and password. Select the option to edit/make changes. Please ensure you submit the request after you make changes. Requests that are not submitted, are not received by Human Resources.
My doctor said they faxed the required documentation; how do I know if you received them?
Click here and sign in with your AACPS username and password and review the attached documentation. If you do not see the documentation in your request, then we have not received it. You should upload your documentation to your request or contact your doctor to re-fax the documentation.
I got an email that said I need supporting documentation for my third party accommodation request. What kind of documentation?
- Third party accommodations are only available for children, spouses, parents, and permanent members of an employee’s household. (If your request does not pertain to one of these parties, it will be denied.)
- If your request involves a permanent member of your household who is not your minor child or spouse, proof of residency is required. Provide documentation that reflects your address and that of the third party, such as postal mail, drivers license or ID.
- If your request involves a person who is does not reside with you, proof of primary caregiver status is required. At minimum, you must state what type of care you provide and the reason why you are designated to do so. You should include any documentation that reflects your status, including, but not limited to existing FMLA documentation, a healthcare proxy, a power of attorney, SSD documentation, etc.
Where/how do I send the support documentation for my request to Human Resources?
Click here and sign in with your AACPS username and password. Once signed in, you can upload the documentation directly to your request be selecting the option to “Add Document”. Once the document is uploaded, there is no need to also send the documentation via email, fax, and/or printed copies to Human Resources.
I need more than one type of accommodation and/or I submitted one request for more than one type of an accommodation.
Accommodation requests cannot be combined; we require separate forms and documentation for “self,” “third party,” and “childcare” requests. If you need an accommodation for more than one type, you need to complete separate forms and upload separate documentation with the appropriate request.
I got an email that said Human Resources will determine employee eligibility and supervisors will determine approval. If the supervisor determines I should report in person, do they make the final decision?
If your supervisor is unable to accommodate your request, they have been directed to notify the Division of Human Resources.
If my position is assigned to multiple locations, which supervisor will review my eligible request for an accommodation?
It is sent to your payroll location. The supervisor is aware and will consult/collaborate with your other work locations.