I will need leave for my pregnancy.
1. Notify your leave specialist and apply for leave [thirty days prior] to your requested leave date. To apply for leave, complete the Extended Leave/FMLA/JPAL forms found here, and follow the instructions for submission.
2. Notify your leave specialist if, for some reason, the leave needs to be extended beyond the expected period.
3. It is recommended that you advise your supervisor of your pregnancy as soon as you are comfortable doing so. This will allow your supervisor to secure coverage for your position and duties while you are on leave.
What type of leave am I eligible for?
AACPS does not administer a fixed period of leave that is characterized as “maternity leave.” Rather, pregnant employees are entitled to use their accrued paid leave and/or FMLA leave for prenatal care, delivery, after-care, and to care for a newborn child.
Paid leave which may be used during maternity includes sick, annual, and personal business leave. In addition, FMLA-eligible employees are entitled to use up to 12 weeks of unpaid leave during this period. However, there are guidelines. Certain leave types are limited to certain phases of maternity.
In general, sick leave may only be used during the “medical” portion of the maternity leave period, which extends 6-8 weeks from the date that the child is delivered. Six weeks of sick leave may be used for vaginal delivery; eight weeks may be used for delivery by cesarean section.
A parent may use annual leave, personal business leave, or FMLA leave for the “family” portion of the leave period, which is time that a parent uses to bond with and care for a newborn child. Please note that after 50 days of paid leave usage, FMLA will run concurrently with all paid leave types.
Employees who are not eligible for FMLA, and who have exhausted their paid leave, may be entitled to a temporary disability leave of absence. A temporary disability leave of absence has significant implications for the cost of an employee’s health coverage. Please contact your assigned specialist if you feel you need a temporary disability leave of absence.
How much leave is available to me?
The amount of leave available to you depends on a number of factors, including your position, available leave balance, your health, and the health of your newborn child.
1. You may use 6-8 weeks of your accrued sick leave.
2. You may exhaust your annual leave. However, be mindful of limitations on accruing and carrying annual leave per negotiated agreement language. In addition, FMLA will run concurrently with other leave types after 50 days of paid leave usage.
3. You may use 12 weeks of FMLA. If you have greater than 50 days of accrued paid leave available, and you choose to use them, your paid leave will run concurrently with FMLA after 50 days.
What do I do about doctor's appointments while I am pregnant?
Doctor’s appointments related to pregnancy that occur before the child is delivered constitute prenatal care. You may utilize your leave as you ordinarily would for routine doctor’s appointments. This may include sick leave, annual leave, or FMLA leave.
Note that annual leave must be pre-approved by an employee’s supervisor. In order to utilize FMLA, you must meet certain eligibility requirements and obtain approval from the Office of Integrated Disability and Leave Management.
What if I get sick while I am pregnant, or my doctor puts me on bedrest?
If you are incapacitated due to pregnancy, you may utilize leave as you would for any disabling medical condition, i.e., sick leave, annual leave, or FMLA leave. If you are a member of a bargaining unit, and you have enrolled in a Sick Leave Bank, your union may entitle you to additional paid leave in accordance with the terms of your Negotiated Agreement.
I am a 10-month employee. What if I deliver my baby during the summer?
You should still submit your paperwork 30 days before your due date. If you do not miss any duty days in connection with your pregnancy, you will not be charged any leave.
The medical recovery portion of your maternity period is 6 or 8 weeks after your delivery date, regardless of whether you deliver during the school year or in the summer. If you deliver during the summer and your medical recovery period extends into the start of the school year, you may utilize sick leave for the remainder of your medical recovery. You should then follow the guidelines above for bonding with, and caring for your newborn child.
AACPS does not administer a fixed period of leave that is characterized as “paternity leave.” However, consistent with the provisions of FMLA, a parent, regardless of gender, is entitled to 12 weeks of leave to care for or bond with a newborn child through the first year of the child’s life. This leave cannot be taken intermittently. However, it can be taken at any time within the first 12 months of the child's birth.
Where both parents work for AACPS, the parents are entitled to a combined 12 weeks of leave to care for and/or bond with a newborn child. The non-child bearing spouse who seeks leave for this purpose, should complete and submit this form.
I have third party disability insurance. Does this effect the way that I should use my leave?
No. AACPS’ administration of leave is not affected by private insurance policies.