CAMO announces courses selected for instructional materials adoptions each year through a structured process.  CAMO works in partnership with the Curriculum & Instruction and Purchasing offices to develop, negotiate, and award an RFP. The RFP details the content areas, courses, and standards to be addressed. Additionally, it provides evaluation and adoption procedures, vendor requirements, publisher responsibilities, and terms and conditions. Instructional materials are typically contracted for a period of six years.

Current solicitations and related amendments are announced at: https://bids.aacps.org/

Prior Solicitations

  Process Outline

I.  RFP Announced

1. Vendors given four weeks to review the document, ask questions about process and/or deliverables, and submit a proposal

2. Due date and time are firm

II.  Review & Evaluation of Submitted Materials

1. AACPS evaluation committees review all materials submitted

2. Committees, including committee members names, are closed to all outside parties

3. Vendors are restricted from all communication with AACPS related to the materials under review. All such communications must be made through the Curriculum Aligned Materials Office (CAMO) and Purchasing Offices only.

4. Structured interviews may be requested at the discretion of the committee

III.  Nomination of Selected Materials

1. Committees make a recommendation to the Content Coordinator

2. The nomination is presented to the Executive Leadership team for consideration

IV.  Adoption

1. Adoption(s) require final approval from the Superintendent of Schools

2. The Superintendent reserves the right to make unilateral decisions deemed in the best interest of AACPS

V.  Contract Negotiation

1. AACPS obtains firm pricing for adopted materials

2. CAMO and Purchasing meet with successful vendors to negotiate contract
3. AACPS executes contract upon AACPS Board of Education approval

VI.  Orders

1. CAMO prepares purchase orders for new adoptions and replacement quantities for previously adopted materials

2. Payments are made via procurement cards upon shipment of material

3. Vendors ship orders directly to each school site