Engage

  • ENGAGE  ENGAGE in ongoing review and management of your investments, and access your account online using Retirement Manager when necessary to request a loan or hardship distribution.

    Loans and Hardship Distributions

    You will use Retirement Manager, a convenient on-line tool, to initiate a "Certificate" for a loan. financial hardhsip, or in-service exchange (to transfer funds from one AACPS vendor to another AACPS vendor) based on guidelines, below.  Certain restrictions apply.

    Retirement Manager will provide you with a “Certificate” which will verify your account information for you to present to your provider to access your account.  The Certificate verifies how much you can borrow for a loan, how much is available for a hardship withdrawal, or it will provide the balance of your account for an in-service exchange, if that data is provided to Retirement Manager by that investment provider.

    Quick Facts About Loans, Hardships, and Exchanges

    Loans:

    • Only available from 403(b) accounts, not 457(b) accounts.
    • Available amount is 50% of the account balance up to $50,000.
    • You will have to provide a reason on the provider’s loan application.
    • Verify the interest rate with the provider.
    • You may only have one plan loan at a time.

    Hardship Withdrawals:

    • You must first attempt to satisfy the financial need by other resources that are reasonably available to you.
    • Eligibility criteria is based on IRS regulations:
      • Medical expenses for you, your spouse, or your dependent (or primary beneficiary other than your spouse if your plan allows).
      • Expenses directly related to the purchase of your principal residence, excluding mortgage payments.
      • Tuition related educational fees, including room and board for the next 12 months for post secondary education for you, your spouse, your children, or your dependents (or primary beneficiary other than your spouse if your plan allows).
      • Amounts required to prevent eviction from, or foreclosure on, your principal residence.
      • Burial or funeral expenses for your deceased parent, spouse, child, or dependent (or primary beneficiary other than your spouse if your plan allows).
      • Repairs for uninsured or underinsured damage to your principal residence due to theft, fire, storm or other casualty
    • Amount distributed will be sufficient to satisfy the amount of the financial need.
    • Future payroll contributions must cease for six (6) months.

    In-Service Exchanges:

    • Verify with provider transferring the funds, if any surrender charges or fees apply.
    • Assets may only be moved into AACPS approved vendors: Lincoln, VALIC or VOYA

    Age-Based In-Service Distribution Information

    • Based on plan provisions, participants including active employees age 59½ and older may apply for a distribution from any of their AACPS retirement accounts. These distributions are subject to normal income tax withholding, but no additional tax penalties apply. Please consult with your provider or tax consultant regarding taxation of the distribution.
    • To request an age-based in-service distribution, contact the investment provider directly.
    • If you are approaching age 70½ and are still actively employed, your investment providers are required to issue a monthly minimum mandatory distribution. Your provider will reach out to you directly prior to your reaching this age, and you may contact them for further information.

    Authorization by "Certificate"

    To complete the transactions listed, vendors will require authorization from the Plan Sponsor (AACPS). Ordinarily that would require the signature of the Plan Administrator at AACPS on the transfer form. 

    Retirement Manager makes it easier by providing you with a “Certificate” which will verify your account information, making a Plan Administrator signature unnecessary.

    You present the "certificate" to your provider along with the appropriate vendor forms (Loan form, Hardship Distribtution Form or In-Service Exchange Form). 

    The Certificate verifies

    • how much you can borrow for a loan,
    • how much is available for a hardship withdrawal, or
    • it will provide the balance of your account for an in-service exchange if the data is provided to Retirement Manager by that investment provider.

    Separations and Retirement Distribution Information

    Accessing Your Supplemental Retirement Plans  (403b/457b) After You Resign/Retire

    Please consult with your personal plan representatives on options available to you concerning your Supplemental Retirement Program.  Please be advised if you wish to initiate a withdrawal, rollover, or take a complete distribution from your plan, you are required to initiate a “Severance of Employment Certificate” with Retirement Manager.  You will need to provide this Certificate along with the required plan forms and provide these directly to your Supplemental Retirement Plan for processing.  No AACPS signature is required

    For additional information, your may seek assistance from your plan representatives, contact Retirement Manager Customer Service (at VALIC) at 1-866-294-7950, or contact HR/Benefits at 410-222-5206/5221.

    Please consult with your personal plan representatives on options available to you concerning your Supplemental Retirement Program.  Please be advised if you wish to initiate a withdrawal, rollover, or take a complete distribution from your plan, you are required to initiate a “Severance of Employment Certificate” with Retirement Manager.  You will need to provide this Certificate along with the required plan forms and provide these directly to your Supplemental Retirement Plan for processing.  No AACPS signature is required. 

    The chart summarizes, by provider, when you need to use Retirement Manager to access a certificate to apply for a Loan, Hardship Withdrawal, and/or an In-Service Exchange Transfer.